• Full Time
  • Salinas, CA
  • Industry Sector : Other
  • Other

Website Salinas City Elementary School District

Salinas City Elementary School District

DEFINITION: Under the general direction of the administrator/manager of the assigned
position, the Administrative Assistant I performs a wide variety of intermediate clerical duties in
support of the assigned school office, department, or program.
SUPERVISOR(S):
Administrator/Manager of Assigned Position
DISTINGUISHING CHARACTERISTICS: The Administrative Assistant I is distinguished
from other Administrative Assistant jobs by being assigned to a department, program, or school
site functioning as part of a team in a support capacity; it involves lesser responsibility than
Program Administrative Assistant.
QUALIFICATION REQUIREMENTS: To perform the job successfully, an individual must be
able to satisfactorily perform each essential duty. The requirements listed on the job description
are representative of the knowledge, skills and abilities required. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following is a list of duties that are
representative of the position and include but are not limited to:
● Provides advanced clerical support including but not limited to: typing/word processing,
copying, manipulating and maintaining computer database information systems, establishing
and maintaining automated and traditional filing systems, record keeping, reports, composing
correspondence, and creating flyers.
● Greets, informs, and directs visitors, staff and/or students, in person, over the telephone or 2-
way radio with courtesy and diplomacy and ascertains nature of business and provides
information related to area of assignment.
● Maintains a variety of data specific to site or program; inputs data into appropriate District
information systems.
● Reviews and verifies accuracy and completeness of various documents and reports.
● Initiates queries and generates a variety of computerized lists and reports; prepares routine
reports.
● Composes a variety of correspondence independently or from written or verbal instruction

● Arranges and schedules appointments, meetings, conferences, and events for parents,
administration, and/or staff; attends meetings as assigned and takes minutes.
● As assigned, maintains inventories of supplies and equipment; orders supplies according to
established procedures.
● As assigned, may assist with entry level bookkeeping and cashiering.
● As assigned, may prepare and update personnel attendance, timesheet, and payroll
information.
● Assists with special projects as assigned by the supervisor.
● May be assigned to translate basic documents, including but not limited to brief memos,
meeting minutes, flyers for administrator; must be designated as “bilingual/biliterate” by the
District in order to be assigned these tasks.
● Performs other job-related duties as assigned.
DUTIES SPECIFIC TO EDUCATIONAL SERVICES ASSIGNMENT:
● Supports ancillary teaching staff (e.g.; SST, GLRT, Academic Coaches) including but not
limited to scheduling, attendance, payroll, and provision of materials and supplies.
● Supports IMC staff when required to receive, organize, inventory, and pack textbooks and
other instructional materials.
● Assists with seeking proposals/quotes from vendors.
● Supports professional development programs.
DUTIES SPECIFIC TO HUMAN RESOURCES ASSIGNMENT:
● Maintains staff substitute assignment system; collaborates with HR staff to ensure certificated
vacancies are covered.
● Assists and guides staff users of HR specific computer programs and applications (e.g.,
FrontLine, EdJoin).
● Maintains staff records including but not limited to ensuring up to date TB tests, First Aid and
CPR certification.
● Responsible for distribution of mail delivered to and from the District Office.
DUTIES SPECIFIC TO INSTRUCTIONAL MATERIALS CENTER (IMC)
ASSIGNMENT:
● Assists in estimating need for textbooks and other educational materials for new and continuing
programs; provides data based on projected enrollment, current inventory, and other factors.
● Maintains publisher and vendor contact information.
● Receives and inspects incoming shipments of books, materials, and equipment; coordinates
storage and distribution to sites.
● Assists with disposal of obsolete and surplus instructional materials.
● Maintains equipment in the IMC workroom for use by teachers.
DUTIES SPECIFIC TO MAINTENANCE AND OPERATIONS ASSIGNMENT:
● Responsible for inventory and ordering maintenance and cleaning supplies and equipment.
● Responsible for asset tags for new custodial and maintenance equipment.
● Processes all requests for use of District facilities; ensures custodians are assigned; processes
invoices related to facilities requests; ensures required insurance certificates are on file.
● Schedules annual inspections and testing of fire extinguishers.
● Assigns substitute custodians for all sites as required.

DUTIES SPECIFIC TO NUTRITION PROGRAM ASSIGNMENT:
● Trains department clerical staff; assists sites in absence of clerks.
● Ensures site point of sale procedures are accurately performed.
● Assists in determining eligibility for free and reduced meals; assists parents and students in
completing applications.
● Checks daily cash reports from sites for completeness and accuracy.
● Reviews, tracks, and verifies daily meal counts for each site.
● Coordinates requests for snacks from auxiliary programs; tracks and verifies counts.
● Assists with program audits.
DUTIES SPECIFIC TO SCHOOL SITE ASSIGNMENT:
● Performs student registration tasks including transfers, withdrawals, completion and receipt of
enrollment forms, updates and enters class assignments, enters student and family data into
database.
● Ensures that student attendance is properly submitted daily; maintains absentee reports and
contacts parents/guardians of absent students; enters absences into an assigned computer
program; provides attendance rosters to appropriate staff; provides absentee reports upon
request; checks in tardy students and issues admittance slips.
● Maintains truancy records; creates and distributes reports as required.
● Responds to student record and transcript requests from outside schools and districts and sends
information accordingly; prepares and maintains student files and updates information as
required.
● Ensures that student behavior logs are recorded in a timely manner.
● May provide basic first aid, maintain related logs for ill or injured students and administer
medication to students in accordance with established policies and procedures, in the absence
of the Health Technician.
● Performs entry level financial record-keeping; receives monies and balances cash accounts;
prepares receipts; processes expense reports; processes claim forms; submits according to
District procedures.
DUTIES SPECIFIC TO SPECIAL EDUCATION ASSIGNMENT:
● Receives and processes transportation requests; collaborates with transportation department
staff.
● Maintains inventory of student assessment materials; distributes as required.
● Processes requests for student assessments.
● Assigns classified substitutes as required.
REQUIRED QUALIFICATIONS:
Education and Experience:
● Any combination of education equivalent to a high school diploma
● Any combination of training and experience equivalent to 2 years of progressively responsible
clerical and/or secretarial experience, which has provided the applicant with the required
knowledge and abilities to successfully perform job duties
Knowledge of:
● Modern office procedures and practices, including filing systems, reception and telephone
techniques and letter and report writing techniques
● Computer application software that includes word processing, and database, and spreadsheets

● Business English usage, spelling, grammar, punctuation, and report and/or letter writing
● Standard mathematics
Ability to:
● Plan, formulate and execute clerical procedures and directives in accordance with
assigned duties and office policies.
● Utilize and apply the technology of word processing, database, and spreadsheet
applications.
● Use an alpha/numeric keyboard and standard office equipment effectively with a
reasonable rate of speed and accuracy to successfully complete assignments.
● Learn and use technology and computer software applications as appropriate to the work
environment.
● Maintain accurate and neat records and reports.
● Use standard office equipment effectively.
● Meet schedules and timelines.
● Make simple mathematical calculations with speed and accuracy.
● Demonstrate understanding, patience, a positive attitude, and genuine interest in working with
students.
● Understand and be sensitive to those of culturally and linguistically diverse backgrounds.
● Establish and maintain cooperative relationships with those contacted during the course of
work.
● Be flexible with a positive attitude and possess excellent interpersonal skills.
● Work under general supervision and function effectively within a team setting.
● Analyze situations accurately and adopt an effective course of action.
● Handle information in a discreet and confidential manner.
● Understand and carry out assigned duties.
● Communicate effectively in the English language, both verbally and in writing.
● Read, understand, interpret, and follow laws, rules, regulations, processes, policies, and
methods of the office, the District, and the State of California.
Licenses and Certificates:
● Possession of an appropriate, valid California Driver’s License, and evidence of insurability
Certificates Specific to School Site Office Assignment:
● Valid First Aid certificate within six (6) months of employment
● CPR certification, within six (6) months of employment
DESIRABLE QUALIFICATIONS:
● Experience in a public education environment
● Bilingual/biliterate in Spanish
PHYSICAL REQUIREMENTS: The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
● Physical, mental, and emotional stamina to perform the duties and responsibilities of the
position and sustain moderate physical effort;

● Manual dexterity sufficient to write, use telephone, and technology (including computers);
● Visual acuity for the purposes of reading printed materials and computer screens;
● Hearing sufficient to understand speech at normal levels in person and/or on the telephone;
● Conduct verbal conversation in English so others will be able to clearly understand a normal
conversation in person, on the telephone, and addressing groups;
● Physical agility to push/pull, squat, twist, turn, bend, stoop, sit on floor, and to reach above
head;
● Physical mobility sufficient to move about the work environment (classroom, office);
● Physical strength sufficient to lift 25 pounds without assistance and up to 50 pounds with
assistance; for assignments in Educational Services and IMC, strength sufficient to lift 30
pounds without assistance.
● Physical stamina sufficient to sit, stand or walk for prolonged periods of time and to kneel and
sit on the floor;
● Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts,
draw valid conclusions, make valid judgments and decisions;
● Physical tolerance to be exposed to dust, pollen, specific agents/chemicals, cleaners, foul
smells;
● Work in a wide range of temperatures; work in both indoor and outdoor environments with
exposure to extreme weather conditions which include but are not limited to heat, cold, rain,
wind, and high humidity.
Hazards:
● None
WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential functions.
● Indoor and outdoor environments
● Constant interruptions
AVAILABLE PAY STIPENDS:
● Stipends may be available according to the terms of the collective bargaining agreement

Salary
$22.80 per hour-$ 28 Per Hour

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