Website Hartnell Community College
Admissions and Records Evaluation Technician
Hartnell Community College
Salary: $4,745.00 – $5,767.00 Monthly
Job Type: Full-Time Classified
Job Number: 202400275
Location: Main Campus 411 Central Avenue, Salinas
Department: Enrollment Services
Closing: 3/1/2026 11:59 PM Pacific
Description
Under the limited supervision of the Dean of Student Affairs, Enrollment Services or other administrator in assigned area, the Admissions and Records Evaluation Technician performs a variety of technical and complex analytical duties involved in the admissions, registration, records maintenance, and other major functions of the Admissions and Records Office, including prerequisite clearances and challenges, transcript evaluation, and course-to-course evaluation.
DISTINGUISHING CHARACTERISTICS:
The Admissions and Records Evaluation Technician is the second-level classification among this admissions and records series. All positions in this class require the ability to use an automated system to input and retrieve data with accuracy. Incumbents have a high frequency of responsible contact with students, staff, and the public requiring tact and excellent communication skills. The incumbents in this classification work independently to coordinate the day-to-day operations of the office and perform a variety of admissions and records tasks, distinguished from the first level of the series by the increased level of independence in decisionmaking and initiative expected, the expert knowledge of programs and policies expected, as well as the complexity of problem-solving needed. The incumbent usually performs specialized admissions and records duties, especially including those involving transcript evaluation.
Examples of Duties
REPRESENTATIVE DUTIES:
Review transcripts and interpret course descriptions for courses and units completed; verify level, content, unit value and grading system from catalogues, telephone and written communication, and other appropriate reference materials
Prepare and maintain student files; send transcripts to the Counseling Department
Receive and analyze transcripts from other institutions and review coursework for equivalencies using the appropriate software systems and online tools
Perform prerequisite checking, clearing, and processing challenges, as close in time to initial registration attempts as possible.
Work with counselors to ensure that proper and consistent attribution of course equivalencies are being made for prerequisite purposes
Assure compliance with district, county and state laws, rules, regulations and guidelines related to assigned areas.
Evaluate transcripts for graduation and determine student eligibility for graduation in degree and certificate programs; perform complex and technical duties involved in the evaluation of student records and transcripts.
Utilize appropriate computer data systems to report students receiving any AA-T or AS-T degree eligibility for transfer; verify reports directly to CSU’s.
Provide technical information and assistance to students, staff, counselors, faculty and administrators in the interpretation and clarification of registration, graduation, and transfer policies, requirements, and procedures.
Interpret college requirements for degrees and certificates, and stay up to date on new programs; explain basis of evaluations made and provide information to students and staff on evaluations and college requirements.
Compute statistical data for graduation and verify completion of final semester courses; prepare, verify and certify cumulative grade point average (GPA).
Compile and maintain graduation lists each semester with accompanying demographic, status, and honor reports.
Train and provide work direction to student assistants as assigned; coordinate and schedule student hours for employment; recruit, test and interview students for employment; check work and assist with work problems, assign work, and review and prepare timesheets for monthly payment.
Analyze records of unique student populations, such as nursing applicants, to evaluate transfer credit work to determine eligibility for both LVN and RN programs.
Prepare and maintain a variety of records, reports, and files related to students and assigned activities; maintain confidentiality of student information.
Assist with the planning and organization of the college’s graduation ceremony.
Serve on campus committees; attend community events as assigned.
Perform duties of Admissions and Records Tech as required and assigned.
Perform other office activities and related duties as assigned.
Typical Qualifications
KNOWLEDGE OF:
Admissions and Records rules, regulations, policies and procedures
Community college courses, curriculum, graduation, and transfer requirements
Community college credit evaluation policies and procedures
Regulations governing the community college registration procedures
CSU and UC general education requirements
Transcript evaluation methods to determine equivalencies
Prerequisites for Hartnell courses
Modern office practices, procedures, and equipment
Record-keeping techniques
Correct English usage, grammar, spelling, punctuation and vocabulary
District organization, operations, policies and objectives
Applicable sections of state Education Code and other laws
Oral and written communication skills
ABILITY TO:
Interpret and explain rules, regulations, procedures, and policies regarding student registration, transcript evaluation, graduation, degree, and transfer requirements
Perform difficult and technical records evaluation duties
Perform complex analysis of various application materials, including transcripts from other schools and colleges, as presented
Coordinate evaluation activities with other staff members and departments
Operate a variety of equipment including a computer, scanner and others as assigned
Maintain confidential and complex records and files
Make arithmetic calculations quickly and accurately.
Analyze situations accurately and adopt an effective course of action
Use excellent organizational skills, prioritize, and manage a workload both independently and as part of a team
Maintain a high level of computer proficiency and the ability to quickly learn new programs
Work in a fast-paced environment and support multiple functions with fluctuating priorities
Train and provide work direction to others
Make independent judgments with limited supervision
Communicate effectively both orally and in writing
Understand and be sensitive to those of culturally, socioeconomically, and linguistically diverse backgrounds.
Establish and maintain cooperative and effective working relationships with others
Supplemental Information
EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school supplemented by college level course work and five years of increasingly responsible experience involving public contact and computer operation, ideally including two years of directly related student services experience.
CONDITIONS OF EMPLOYMENT:
Regular full-time, 12 months per year classified position at Main Campus. Weekly Schedule: Monday through Friday, 9:00 am-6:00 pm. The starting salary is $4745/month (Step A). Salary range 24 on CSEA salary schedule: $4,745 to $5,767monthly(5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employees and a high percentage of coverage for eligible dependents. District-paid life, accident, and income protection insurance is provided for the employee only. Must become a Public Employees’ Retirement System (PERS)member.
APPLICATION PROCEDURE:
The following documents MUST be uploaded as attachments to your online application:
1) Resume
2) Cover letter
3) Unofficial College/university transcripts
Applicant Acknowledgment I understand that working in a community college environment requires a strong commitment to serving students and community members from diverse academic, socioeconomic, cultural, ability, gender identity, sexual orientation, and
ethnic backgrounds. I recognize the importance of fostering an inclusive, respectful, and supportive environment that promotes equitable access, student success, and a sense of belonging for all individuals at Hartnell College.
FOSTERING A CULTURE OF CARE:
Caring Campus, developed by the Institute for Evidence-Based Change (IEBC), is dedicated to creating a culture of care within community colleges. The objective of IEBC’s Caring Campus program is to increase student retention and success. We understand that when students feel connected to their college, they are more likely to succeed academically.
At Hartnell College, we embrace the Caring Campus culture. By implementing intentional, campus-wide behavioral commitments, we enhance our existing student success initiatives and create an environment where care and support are integral.
Join us on this journey of fostering a caring environment where students thrive. Together, we can transform Hartnell College into a place where care and success go hand in hand, empowering our students to reach their full potential.
EEO STATEMENT:
Hartnell Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sex, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability consistent with applicable federal and state laws.
To apply, please visit https://www.schooljobs.com/careers/hartnell/jobs/5234725/admissions-and-records-evaluation-technician
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