Website ag davi property management
seeking a motivated, organized, and professional Property Manager or Assistant Property Manager to assist with the day-to-day management of our residential and commercial property portfolio throughout the Monterey Peninsula and surrounding areas.
The ideal candidate is dependable, detail-oriented, problem solver comfortable communicating with tenants, property owners, vendors, and coworkers, and able to manage multiple properties and priorities at the same time.
The level of responsibility will depend upon the candidate’s experience. An experienced candidate may assume responsibility for managing an assigned portfolio of properties, while an Assistant Property Manager will work closely with senior property managers and company ownership while learning and taking on increasing responsibility.
Primary Responsibilities
Property & Tenant Management
Assist with the day-to-day management of residential and/or commercial properties.
Serve as a primary point of contact for tenants regarding property-related questions, maintenance issues, lease requirements, and other concerns.
Maintain positive and professional relationships with tenants and property owners.
Conduct regular property inspections and identify maintenance, safety, appearance, and operational issues.
Follow up to make sure identified problems are corrected in a timely manner.
Assist with tenant move-ins and move-outs.
Coordinate keys, access devices, building access, signage, parking, and other property-related matters.
Help ensure properties are maintained in a professional and presentable condition.
Maintenance & Vendor Coordination
Receive and review tenant maintenance requests.
Determine appropriate action and coordinate repairs with maintenance personnel and outside vendors.
Obtain bids and estimates when appropriate.
Schedule vendors and contractors and monitor work through completion.
Follow up with tenants and vendors to confirm that work has been completed satisfactorily.
Review invoices for accuracy and appropriate property allocation.
Assist with larger repairs, capital projects, and preventative maintenance programs.
Help identify cost-effective solutions while maintaining property quality.
Leasing & Vacancies
Assist with marketing available residential and commercial spaces.
Respond to prospective tenant inquiries.
Coordinate property showings.
Assist with rental applications, tenant screening, proposals, and lease preparation.
Coordinate move-in requirements and delivery of leased premises.
Monitor upcoming lease expirations, renewals, and vacancies.
Assist management and brokerage staff with leasing activities when needed.
Lease Administration
Become familiar with the leases for assigned properties.
Monitor important lease dates, including expirations, options, rent increases, insurance requirements, and other deadlines.
Assist with lease renewals, amendments, notices, and tenant correspondence.
Help ensure tenants comply with their lease obligations.
Maintain accurate tenant and lease information in company systems.
Rent, Accounting & Property Financials
Monitor tenant rent payments and outstanding balances.
Communicate with tenants regarding delinquent or missing payments when directed.
Assist the accounting department with tenant charges, credits, deposits, utilities, and other property-related accounting issues.
Review property invoices and approve or route them for payment.
Assist with annual operating expense and CAM/NNN reconciliations for commercial properties.
Assist with property budgets and review unusual expenses or variances.
Help ensure expenses are properly charged to the correct property and tenant when applicable.
Property Owner Communication
Communicate regularly with property owners regarding significant maintenance issues, vacancies, tenant matters, and property operations.
Provide owners with clear information so they can make informed decisions.
Obtain owner approval for major expenses when required.
Follow through on owner requests and provide updates until issues are resolved.
Assist in preparing property reports and other owner communications.
Administrative Responsibilities
Maintain organized and accurate electronic property files.
Document important tenant, vendor, and owner communications.
Maintain property, tenant, vendor, insurance, lease, and inspection records.
Prepare correspondence, notices, reports, and other documents.
Update information in the company’s property management software.
Track pending items and follow up without requiring constant supervision.
Assist other members of the property management team as necessary.
Skills & Qualifications
The successful candidate should have:
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Professional telephone and email communication.
Ability to manage multiple properties, projects, and deadlines simultaneously.
Strong follow-up skills and attention to detail.
Good judgment and practical problem-solving ability.
Ability to work independently while also being part of a team.
Comfortable communicating with tenants, property owners, contractors, and professionals.
Basic understanding of leases, property maintenance, and accounting principles.
Comfortable using computers, email, Microsoft Office, and property management software.
Ability and willingness to learn new software and technology.
Valid driver’s license and reliable transportation for property visits.
Experience with Yardi Voyager or similar property management software is helpful but not required.
Commercial property management experience, including familiarity with CAM/NNN expenses and reconciliations, is especially valuable.
Experience
For the Property Manager position, prior property management, commercial real estate, facilities management, leasing, or related experience is preferred.
For the Assistant Property Manager position, previous property management experience is helpful but not required for a candidate who demonstrates strong organizational skills, professionalism, initiative, and an ability to learn quickly.
What We Are Looking For
We are especially interested in someone who:
Takes ownership of assignments and follows them through to completion.
Notices problems before they become bigger problems.
Keeps good notes and records.
Returns calls and emails promptly.
Is comfortable making decisions but knows when to ask for guidance.
Can calmly handle difficult tenant or vendor situations.
Treats tenants, owners, vendors, and coworkers professionally.
Understands that successful property management requires both good customer service and attention to the property owner’s financial interests.
Is willing to visit properties rather than trying to manage everything from behind a desk.
Wants to learn and grow into greater responsibility over time.
Position Growth
This position provides significant opportunity for advancement. An Assistant Property Manager who demonstrates good judgment, reliability, organization, and the ability to manage tenants and vendors can progress into responsibility for an assigned portfolio of properties and eventually a full Property Manager position.
Compensation and title will be based upon the candidate’s experience and level of responsibility.
