Website Balance Staffing
Job Title: Administrative Assistant
Type of Role: Contract to Hire
Expected Length of Contract: Unknown
Shift / Hours: 8:00am-5:00pm
Location: Salinas, CA
Hourly Range: $26.00
Role and Responsibilities:
Provide administrative support to the Executive Director and management staff, including but not limited to answering telephones, monitoring email and maintaining calendars.
Manage the master schedule for the conference room.
Receive, process, and distribute all incoming agency mail.
Assist the Finance Department with posting transactions in QuickBooks, printing checks, making deposits and retaining records as necessary.
Maintain program records and submit reports to funders and government agencies.
Support development efforts, including mailings, organizing events, and data entry
Update and maintain the organizational chart, staff lists, and Board and Committee rosters
Act as a backup to the Board Secretary.
Prepare and maintain materials for Board and Executive Committee meetings as necessary.
Perform other duties as assigned
Skills and Experience:
Performs administrative work of intermediate difficulty with accuracy and without close supervision
Interact with and maintain cooperative relationships with those contacted in the course of work
Demonstrate positive interpersonal skills using tact, patience and courtesy
Prioritize and complete all work with minimum supervision and ensure accurate records and documents are completed and updated within required timelines
Utilize and apply the technology of word processing, database, and spreadsheet applications
Communicate in English, clearly and concisely, both orally and in writing Operate modern office equipment
Perform mathematical calculations with speed and accuracy
Plan, formulate and execute clerical procedures and directives, in accordance with assigned duties and office policies
Handle information in a discreet and confidential manner
Analyze situations accurately and adopt an effective course of action
Exercise reasonable judgment in unusual circumstances
Work both independently and function effectively within a team setting
Perks and Benefits:
While working as a Balance Staffing Associate, you will be able to take advantage of weekly pay, optional medical benefits, paid sick leave, and state-specific retirement saving options in accordance with state or local law.
Apply now and one of our recruiters will reach out to you!
Balance Staffing is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other characteristic protected by federal or state law.
