Website Pebble Beach Company
Director of Payroll is the oversight of payroll department and all related functions. Provide leadership and direction for the Payroll Team, consisting of 1 Manager & 2 Hourly employees; including mentoring and coaching, with a strong investment in development. Manage to end payroll process for 1850 non-union and union employees; ensure all payroll transactions are processed accurately and timely through to completion of all quarterly and annual regulatory filing requirements. Reports directly to the CFO and operates as part of the finance leadership team. This individual is a key stakeholder working with IT & HR to oversee the management of the HRIS system. Also works collaboratively with operations to facilitate all pay scenarios required to operate the complex business. Able to adapt as business needs change.
Company Background:
For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California’s Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.
Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d’Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting The First Tee.
Essential Duties & Responsibilities:
Clear understanding of base rate vs. regular rate due to complexities of multiple types of pay, including commissions, service charges, piece rate, gratuities, etc., across 7 major divisions: Rooms, Food & Beverage, Golf, Clubs, Retail, Spa, and ancillary/other.
Be an expert; have an extensive understanding of all Federal and California regulatory payroll guidelines in compliance with all labor codes, FLSA, and other pay regulations.
Manage compliance with all payroll regulations, including but not limited to, payment processing, payroll tax, 401K, sick, vacation, and garnishments.
Understand pay in the hospitality industry, and be an expert in Wage and Hour Regulations and overtime.
Provide leadership and direction for the Payroll Team; including mentoring and coaching, with a strong investment in development.
Educate and ensure Payroll Team is properly trained; provide leadership to enhance performance, quality and productivity.
Interact and communicate with Accounting, Human Resources, Legal, resort Managers, and Employees regarding payroll concerns.
Excellent written and verbal communication skills, including ability to present to leaders in the company.
Oversee the preparation and submission of all tax payments and filings. Must have first hand knowledge:
1. Federal and state tax payments per regulatory requirements
2. Quarterly 941 and state tax filing returns per regulatory requirements
3. Annual tax filings – 940, 8027, W-2’s, and any other related returns per regulatory requirements.
Oversee and review Quarterly all non-union hourly 401k earnings based on Plan’s eligibility requirements.
Assist FY financial planning with historical pay reports.
Maintain payroll system through semimonthly, quarterly and year end audits, including periodic review of employee master files.
Prepare various reports, including payroll hour summaries.
Prepare and set-up year end requirements.
Perform annual 401K Non-Discrimination testing ensuring timely submission
Perform union UNITE HERE pension audit – once every 3 years – ensuring timely submission
Assist Accounting in all external audits ensuring timely submission of all requests
Assist Legal department in all requests. Advise Legal department regarding any non-compliance issues.
Research and setup new states for employment taxes, if required.
Assist/update system changes when required, i.e., tax law changes, implementation of new systems, etc.
Maintain documents and reports, especially of workers’ compensation and pension data for external audits.
All other tasks as assigned.
Required Skills:
Working knowledge of UKG or similar major timekeeping/payroll system.
Extended knowledge of Microsoft Excel Spreadsheet making use of computational formulas and reporting.
Excellent analytical skills to recognize issues and how to correct.
Extensive understanding of all Federal/California regulatory payroll guidelines in compliance with all labor codes, FLSA, and other pay regulations.
Accurate filing skills critical, as well as ability to type and perform basic bookkeeping.
Must be able to work in an accurate, organized and efficient manner.
Excellent customer service skills.
Great communication skills required.
Desired Skills:
Bachelor’s degree in Accounting or Finance preferred
Minimum of (7) years payroll experience in high volume, fast paced environment using in-house processing vs. 100% outsourced payroll system
Experience in software implementation and/or conversions
Payroll experience in the State of California
Minimum of (5) year Payroll managerial experience
Certified Payroll Professional (CPP)
Why work for Pebble Beach Company:
· Competitive Pay: Salary: $140,000 – $180,000/year plus bonus.
· Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health and Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
· Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
· We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
· Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
· Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
· Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
