Website Bakker Construction
§ Strong communication, job coordination and organizational skills.
§ Knowledge of general and advanced office procedures
§ Current knowledge and continuing education in HR policy and procedure
§ Proficient with QuickBooks and detailed accounting procedures
§ Computer literacy and efficiency with Microsoft Office and Outlook
§ Competency with office equipment: computer, fax, copier
§ Business ethics
§ Interpersonal skills
§ Self-motivation
§ Organizational skills
§ Communication skills
§ Detail oriented
§ Confidentiality
§ Problem solving
§ Positive attitude
§ Team awareness
§ Ability to multi-task and manage responsibilities
§ Excellent Interpersonal skills
§ Ability to work well with all staff, clients and vendors
§ Advanced Degree/Education preferred.
POSITION RESPONSIBILITIES
Administrative/Office
§ Provides administrative assistance to the Owners and other officers as required.
§ Oversees inventory of office supplies; responsible for requisition of office supplies.
§ Organizes and composes office correspondence, financial and other reports.
§ Maintains list of all vendors and subcontractors, and all jobs and customers – past and current.
§ Works with accountant in maintaining financial records and preparing monthly and annual reports and budgets.
§ Assists with HR needs as necessary.
Accounting/Bookkeeping
§ Performs accounts payable accounting functions, including bi-weekly payroll
§ Receives and processes vendor invoices & internal check requests. Verifies information on invoices.
§ Supervise and/or Coordinate inputting of all trade’s invoices, receipts and time cards in Builder Trend for field management
§ Supervises coding invoices with accounting account numbers, determines dates for
invoices to be paid, inputs all invoices into QB.
§ On bi-weekly basis, reviews invoices scheduled for payment and special check requests with President; prints approved checks and prepares for signature.
§ Attaches duplicate copy of checks to original invoices & files in permanent records
§ Prints, verifies & maintains accounts payable reports, open/aging reports, and
disbursement reports.
§ Collects weekly time cards, records employee hours, posting to appropriate jobs and
labor codes.
§ Files bi-weekly payroll tax payments and quarterly/yearly reports.
§ Prepare, file and work with Accountant on annual review, 1099’s, W-2’s
§ Prepares payroll checks and routes to President for signature; prepares payroll reports.
§ Performs accounts receivable functions including billing, processing of invoices and record keeping.
§ Generates customer billing based on contracts and agreed upon pay schedules.
§ Codes customer bills with account number by job/material/labor classification. Delivers all invoices to customers before contracted agreed upon due date.
§ Prints monthly statements and sends to customers. Prints, verifies & maintains
accounts receivable invoice records, open and aging reports.
§ Receives checks and prepares deposit slips. Inputs all payments into QB and reports on outstanding receivable accordingly.
§ Assist Owners in review of monthly P&L, Balance Sheet, Annual budget, etc.
Job Type: Full-time
Pay: From $30.00 per hour
Benefits:
401(k)
Health insurance
Health savings account
Paid sick time
Paid time off
Professional development assistance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
QuickBooks: 3 years (Required)
Bookkeeping: 3 years (Required)
Ability to Commute:
Monterey, CA 93940 (Required)
Ability to Relocate:
Monterey, CA 93940: Relocate before starting work (Required)
Work Location: In person
