Website Bayview Academy
Bay View Academy (BVA) is a thriving and expanding public, independent K-8 charter
school, authorized by the Monterey County Office of Education (MCOE) in 2011.
Mission
We build strong, collaborative relationships to fuel a diverse, inclusive community
committed to lifelong learning.
Vision
Empowered global citizens building meaningful lives and community.
Job Specifications
The Human Resources Manager will support with the recruitment and selection of staff,
maintaining the appropriate tracking and knowledge of teacher credentialing, managing
leave administration and the interactive process for accommodations, substitute teacher
staffing and management and assisting in documenting the evaluation process for the
school. HR Manager plans, organizes and carries out complex departmental projects,
policies and processes supporting the entire organization. This position reports to the
Operations Director.
This is a classified, non-exempt position.
Minimum Qualifications
● Bachelor’s degree or HR related experience may be substituted for the required
education on a year-for-year basis (eg. substitute four years experience for a
bachelor’s degree)
Required Skills
● State and federal fingerprint clearance (Live Scan)
● Proof of a clear TB test or Assessment from within the last four years
● Strong oral and written communication skills
● Strong interpersonal skills
● Ability to use personal computers, including word processing, and email
● Hold and maintain a valid California Driver’s license
● Records management
Desirable Qualifications
● Minimum of three years of related human resources experience desired
Job Description-Human Resources Manager -Board Approved on 11/30/2023
● Human Resources Certification Institute (HRCI) or Society for Human Resources
Management (SHRM) HR professional
● Thorough, detail-oriented and quality-conscious individual who can balance
multiple assignments
● Demonstrates good judgment; approachable and professional; solid problem
solving skills; self-motivated; well organized
● Experience working within a diverse, multicultural community
● Experience working in charter schools and/or California public schools
● General knowledge of the principles and practices of personnel administration;
ability to establish and maintain effective relationships with peers and employees;
ability to present information and make recommendations effectively in oral and
written form
● Demonstrated ability to work under pressure and make deadlines
● Approachable and professional; solid problem solving skills; ability to handle
multiple tasks; self-motivated; well organized
● Proactively approaches others with a view to engaging in dialogue and building
strong working relationships
● Ability to speak, read, and write in Spanish
Essential Duties Related to Hiring and Recruitment
● Recruit for open positions and assist in recruiting activities including sourcing and
screening applicants, maintaining recruiting systems, drafting offer letters or contracts,
providing follow-through with candidates, supporting the hiring team, and reporting
recruiting statistics.
● Assist in drafting and updating job descriptions; assist in classifying positions and/or
reclassifying positions as needed.
● Ensures paperwork for position and hiring approvals are properly prepared, routed and
secured.
● Lead employee on-boarding activities; answer employee questions and provide support
to managers when integrating new hires into the organization.
● Ensures all onboarding documentation and processes are appropriately completed as
per school and legal requirements.
● Administers I-9 program, including issuing forms to new employees, verifying eligibility
of employment, completing and signing off on forms, and maintaining accurate files.
● Processes fingerprints and subsequent arrest notifications for employees through the
California Department of Justice.
● Conducts reference checks as needed.
● Initiates and executes employment contracts and maintains tracking and records for all
contracts.
● Administer employee benefit programs in conjunction with the Finance Manager,
answer employee questions, support claim resolution, and maintain related systems.
● Manages and ensures completion of assigned projects on time, to specifications and
with accuracy and efficiency from start to finish.
● Assist with updating the Employee Handbook annually and as needed according to any
state and federal legislation and school policies.
● Outlines the tasks involved and manages accordingly throughout the project.
● Maintains and completes processes for off-boarding and record keeping.
Job Description-Human Resources Manager -Board Approved on 11/30/2023
● Coordinate the hiring and onboarding of substitute teachers.
● Utilizes and maintains the substitute teacher software system and daily substitute
teacher needs.
● Works in collaboration with leadership staff for recruitment, onboarding and
management of interns and service learning students.
Essential Duties Related to Employee Training
● Plan and schedule training sessions for employees.
● Facilitates training sessions or arrange for external vendors to conduct training.
● Keep accurate records of employee training to ensure compliance with regulatory
requirements and to support employee career development.Collaborate with other
departments: Work with other departments, such as the administration, to ensure that
employee training aligns with the school’s strategic goals and objectives.
Essential Duties of Credentialing and Authorizations
● Work collaboratively with designated personnel with hiring, audits, and verification of
credentialing requirements to ensure compliance; and identifies a plan of action for
certificated personnel as needed.
● Tracks credentials and authorizations for teaching staff, maintaining all school records
and systems.
● Verifies and evaluates transcripts, records and applications for the California Teacher
Credentialing (CTC) to determine staff and candidate eligibility.
● Processes applications and other documents with the CTC to ensure all certificated staff
hold valid and appropriate credentials.
● Keeps the school current on CTC and California Department of Education requirements
and regulations in terms of credentialing and staff assignment.
● Communicates and supports staff with missing authorizations and credentials in order
to meet minimum eligibility for certificated position.
● Serves as a resource to staff and outside agencies concerning credential eligibility,
requirements and resources.
Essential Duties of Leave of Absence Management and Interactive Process
● Assists with the administration and monitoring of leaves, workers compensation claims
and disability claims. Determines leave eligibility and provides appropriate and
required leave information to employees.
● Tracks and accounts for leave time.
● Preserves confidentiality of employee medical documentation and files.
● Maintains reasonable communication with employees on leave to facilitate smooth and
timely return to work.
● Communicates with administration to provide up-to-date information about employee
leaves, changes and work restrictions.
● Ensures compliance with leave related laws and school leave policies: Family Medical
Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disability Act
(ADA), Bay View Academy’s Paid Parental Leave Policy and Family Friendly benefits
Policy etc. and keeps up-to-date on applicable federal, state, local and school leave
policies and related laws.
● Manages the entire accommodation/interactive process when necessary.
Job Description-Human Resources Manager -Board Approved on 11/30/2023
Essential Duties for Payroll
● Assist with purchasing and payroll duties as assigned.
● Coordinate and oversee billing for After-School Care.
● Process timesheets for all part-time and non-exempt employees and certify through
the payroll system.
● Assist employees with questions regarding payroll.
● Computes individual payroll changes and prepares notification to the payroll office.
● Gathers and compiles information from a wide variety of sources and prepares reports
utilizing a computer and several types of software programs.
● Assist with accounts payable transactions and vendors.
Additional Duties
● Additional duties as assigned
Physical Demands
Incorporated within one or more of the essential functions of this position are the following
essential physical requirements:
● Ability to see for the purposes of reading instructional materials, documents and other
printed matter, for observing students and for the safe operation of equipment
● Ability to hear and understand speech at normal levels in person and/or on the
telephone
● Ability to communicate so others will be able to clearly understand a normal
conversation in person and/or on the telephone
● Ability to operate computer, typewriter, calculator, copy machine, telephone and other
office equipment with dexterity and in a safe and efficient manner
● Ability to routinely lift/carry office supplies and printed materials weighing up to 25
pounds
● Physical agility to sit, stand, kneel, walk, push/pull, squat, twist, turn, bend, stoop, and
to reach overhead
● Physical stamina sufficient to sustain light physical labor for up to 8 hours, sit and/or
walk for prolonged periods of time
● Physical mobility sufficient to move about the work environment (office, district, school
site to site) for sustained periods of time on hard flooring, climb slopes, stairs, ramps,
and to respond to emergency situations
● Physical strength sufficient to periodically lift and/or carry 40 pounds of materials or
supplies; occasionally lift 80 or more pounds with assistance
● Occasionally push and/or pull a variety of tools, equipment, or objects weighing 80 or
more pounds
Working Conditions
School working environment subject to bending, crouching or kneeling to assist students,
pushing/pulling and lifting of instructional equipment and supplies, sitting on chairs and/or
floor and leaning over desks for prolonged periods of time and reaching in all directions.
Typically indoor work environment; may require some limited exposure to outdoor
environments in order to supervise students. When working outdoors may be exposed to a wide
Job Description-Human Resources Manager -Board Approved on 11/30/2023
range of temperatures; with exposure to extreme weather conditions, which include but are
limited to; heat, cold, rain, wind, and high humidity.
Compensation
See non-exempt salary schedule
Application Deadline & Process
To apply, submit an application through Edjoin. Position remains open until filled.
To guarantee consideration, apply by the posted Initial Review Date. The search committee may
review applications received after this date at its sole discretion.
Equal Opportunity & Accessibility
Selection will be based solely on merit and will be without discrimination because of age, sex,
sexual orientation, and race. Selection will be based solely on merit and will be without
discrimination because of age, sex, sexual orientation, race, color, religion, national origin,
marital status, physical or mental disability, veteran status, or genetic information. The Bay
View Academy is an Equal Opportunity Employer (EOE).
BVA works to make information and events accessible to all. If you need disability-related
assistance or accommodation during the application process, including auxiliary aids or
services, please direct requests to 831-717-4630 or info@BayView-Academy.org. BVA is
pleased to provide such assistance, and no applicant will be discriminated against as a result of
such a request
