• Full Time
  • Salinas, Ca
  • Industry Sector : Other
  • Other

Website Central Coast Center for Independent Living

Non-profit organization

Job Title: Accounting Administrative Assistant
Reports to: Executive Director
Location: Monterey County
Exemption Status: Exempt, 100% time with benefits
BENEFITS: Employers pay for employee’s medical, dental and vision insurance. Other
benefits include, Life Insurance, Long-Term Disability Plan, State Disability Insurance,
Sick and Vacation paid leave, paid holidays, 403 Retirement Plan, Flexible Spending
Plan (Section 125 Plan), Workers Compensation and Self-Paid Supplemental insurance
available through Aflac.
Central Coast Center for Independent Living (CCCIL) is Consumer-controlled,
community-based, cross-disability, nonresidential non profit agency. That provides
independent Living core services to individuals with disabilities, regardless of age,
income or disability type. This includes services to children and youth with disabilities.
JOB SUMMARY:
The front desk Accounting Administrative Assistant performs routine accounting and
administrative work in answering telephones, greeting the public, providing customer
assistance, data processing and record-keeping.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The duties described below are representative of those that must be met by an
employee to successfully perform the essential functions of this job. A limited number of
employees can perform the duties as specified, and therefore cannot be reassigned as
the duties require certain expertise to perform it.
• Greet and welcome guests/consumers
• Answer questions Answer all incoming calls and redirect them to appropriate staff
• Transfer new consumer calls or consumer walk ins to Information Referral and
Assistance Specialist for schedule of a consumer appointment or to received
information and referral services
• Assist in preparation and sending of monthly billing
• Assist with other general accounting support functions as required
▪ Assist with processing of insurance new and terminated enrollments. Tracks
verifies enrollments/terminations and Analyzes and corrects any discrepancies

▪ Provides accounting and clerical support to Accountants.
▪ Maintains accounting records by making copies; filing documents.
▪ Knowledge and skill in using financial accounting software and proficiency in
Microsoft Excel and QuickBooks.
▪ General math skills and the ability to perform accurate calculations.
1. EQUIPMENT DATA BASE
a. Responsible of keeping track off all equipment
b. Responsible for Tagging and entering all equipment into equipment
database
c. Responsible for maintaining equipment database up to date (includes
adding new equipment to track the date purchased, received, assigned to
and the funding source.
2. OFFICE MANAGEMENT
a. Maintain office equipment and arrange for any necessary repairs
b. Stock generally used office equipment with supplies.
c. Responsible for maintaining office cleanliness and accessibility.
d. Maintain the storage room.
3. PURCHASE ORDERS
a. Responsible for organizing, keeping track of office supplies such as
consumer files, copy paper, pen/pencils, and other supplies.
b. Responsible for completing purchase request to replenish office supplies.
c. Responsible for tracking all received orders and sign off as received the
Purchase Order (PO).
d. Responsible for providing immediate supervisor, accounting, and executive
director a running balance of all purchase made.
4. MAIL PROCESSING
a. Responsible for processing all incoming and outgoing mail
b. Responsible for receiving and processing all income and outgoing packets
c. Responsible for log in in all incoming checks into check log binder
d. Responsible for making copies of all incoming checks and provide a copy to
the following staff, Accounting Assistant, Controller and Executive Director,
as well to make copy of the check log binder
e. Responsible for monitoring postage funds and when needed responsible for
completing purchase request to replenish postage meter

REQUIREMENTS
• Competency in MS Office and databases
• Hands-on experience with spreadsheets
• Accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record keeping tasks
• Data entry and work processing skills
• Well organized
• High School Degree or Associates degree or relevant certification is a plus
POSITION TYPE/EXPECTED HOURS OF WORK
Employee must work 37.5 hours each week. Occasional evening and weekend work
may be required as job duties demand.
Work Environment
This job operates in a professional office environment. This role routinely uses standard
office equipment such as computers, phones, photocopiers, filing cabinets and fax
machines.
Physical Demands
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand; walk; use hands to finger, handle or feel;
and reach with hands and arms.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required of the employee for this
job. Duties, responsibilities and activities may change at any time with or without notice

TO APPLY:
Contact Georgina Alvarez, Director of Programs to request an application and any
further information needed. She can be reached by via email at galvarez@cccil.org. Due
to the number of inquiries, we receive, only candidates who have met the required
experience and qualifications for this position will be contacted.

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