Website Special Services Group LLC
Special Services Group, LLC provides technical and tactical solutions to law enforcement and military customers worldwide. We have an immediate need for an Accounting/Office Assistant at our headquarters office in Marina, CA. The Accounting/Office Assistant will support day-to-day sales and business operations in a fast-paced office environment. This position requires a self-starter who is highly motivated and proficient in all areas of office operations. The candidate will work in a small office environment and will perform a variety of duties including: clerical duties, shipping and receiving, marketing, inside sales support, sending quotations, invoicing and accounts receivable. The candidate must have the ability to deal with sensitive and confidential information with a high degree of accuracy, attention to detail and must provide excellent customer service. The candidate must also be able to pass a government security clearance if required.
DUTIES AND RESPONSIBILITIES:
• Provide excellent customer service to law enforcement and military customers
• Provide administrative support to the Operations Manager, VP of sales, sales team and CEO
• Assist with all aspects of general office coordination
• Perform general clerical duties to include, but not limited to, copying, mailing, and filing
• Answer telephones, take messages and transfer to appropriate staff member
• Organize and coordinate meetings, conferences and trade show events
• Maintain customer database with high level of accuracy
• Purchase and maintain inventory of office supplies
• Shipping and receiving
• Provide inside sales support to sales staff
• Provide quotations and invoicing for products by utilizing QuickBooks Enterprise
• Utilize Microsoft Outlook and Office 365 for daily email communications
• Create and modify documents using Microsoft Word, Excel and Adobe
• Must maintain complete 100% confidentiality in all aspects of customers, products and company information
• Develop and maintain communications in a cooperative and professional manner with all levels of staff and customers by treating all employees and customers with dignity, respect and courtesy
• Perform additional duties as assigned
EDUCATION AND EXPERIENCE:
Bachelor’s Degree preferred
Minimum of 2 years experience performing duties similar to those described.
We will consider candidates who possess a bachelor’s degree in business, marketing, accounting or criminal justice but do not meet the experience requirements.
SKILLS:
• Ability to learn quickly, take initiative and possess a positive can-do attitude
• Must be focused and have meticulous attention to details
• Ability to work as a team and also independently with little supervision
• Ability to wear many hats in a team environment with a professional and diplomatic demeanor
• Interact effectively with all levels of the organization
• High energy, motivated and dedicated
• Strong interpersonal and communication skills
• Ability to work well under pressure and realize that every task is important
• Outstanding organizational, prioritization, and time management skills
• Good common sense, interpersonal skills, and accuracy
• Ability to take initiative and possess a drive for delivering outstanding results
• Strong problem solving skills and the ability to anticipate issues and resolve them
• Must manage highly sensitive information in a strictly confidential manner
• Knowledge of government purchasing, government contracting and/or law enforcement or military operations is ideal, although not required.
ADDITIONAL REQUIREMENTS:
Must be able to pass drug test, background check and possibly a government security clearance
Must be able to lift at least 50 lbs.
Hours: Monday – Friday 8:00am to 5:00pm
Interested applicants must submit a cover letter and resume.
Pay Rate: $23/hr
