• Full Time
  • Salinas, Ca
  • Industry Sector : Other
  • Other

Website Alisal Union School District

School district office

PRIMARY FUNCTION: Under general supervision, perform varied responsible accounting and clerical
work in the preparation and maintenance of accounting, budgeting, accounts payable and accounts
receivable for a program or department.
DIRECTLY RESPONSIBLE TO: Administrator of the area of assignment and/or designee

MAJOR DUTIES AND RESPONSIBILITIES:
Make budget transfers, process purchase orders, prepare journal entries, prepare financial reports and
invoices for the program assigned.
Assist with monitoring the budget.
Assist in maintaining databases and spreadsheets.
Assist in preparing, typing, duplicating and distributing a wide variety of communications to schools, other
departments, vendors, outside agencies and consultants.
Match vendor invoices with purchase orders, prepare back-up for all payments made and send to the
County Office for auditing and distribution of warrants, set up warrant and purchase order files, contact
school sites and/or vendor to identify discrepancies between invoices and purchase orders.
Assist in preparing, scheduling and analyzing information for internal and external audits.
Maintain office files and detailed financial records for assigned programs.
Explain policies and procedures related to accounts payable, accounts receivable, purchase orders,
consultant contracts, reimbursements, budgetary accounting, student attendance accounting and general
accounting.
Receive money and maintain records of receipts; make bank deposits; prepare bank reconciliation.
Prepare and deliver materials to external locations.
Prepare District, State or Federal required financial, statistical or budgetary reports as assigned.
Assist in year-end closing and implement auditing procedures and asset inventory control for depreciation.
Reconcile accounts, claims and financial reports.
Assist in preparing necessary documents for the Board.
Assist in training and orienting new department employees on applicable regulations and procedures.
Assist in ordering and maintaining department’s supplies and coordinates maintenance of office
equipment.
Process departmental mail.
Work as a team member. sfdsafd
Greet, inform and direct visitors, staff and students, in person or over the telephone with courtesy and
diplomacy. Ascertain nature of business and provide standard information related to area of assignment.
Serve as a backup for the accounting staff assigned within the same department.
Assist with payroll duties.
Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:
Knowledge of:
Strong English verbal and written communication skills including spelling, grammar and punctuation;
modern office methods and practices; computer software programs in accounting, word processing and
data management; proper phone etiquette; understanding of principles, methods and practices of
bookkeeping, financial record keeping and one of the following: payroll, accounts receivable, budgetary
accounting and accounts payable.
Ability to:
Communicate in English effectively in oral and written form and to understand and follow oral and written
instructions in an independent manner; perform a wide range of accounting, multi task; work
independently with limited supervision; establish and maintain cooperative working relationships with
those contacted in the course of work; understand and implement laws and policies regarding
confidentiality; operate a variety of office machines including computers, typewriter, calculator, copier, fax,
communication radios; and other office machines and equipment; ability to complete complex calculations
with speed and accuracy; drive a vehicle.
Experience:
Two years of experience in increasingly responsible financial record keeping and accounting. College
level coursework in areas related to this position may be counted toward the experience requirement.
(e.g.: 24 units equals one year of experience)
Education:
High school diploma or equivalent supplemented by college level coursework in fields related to this
position.
Licenses and Certifications Required:
Valid California Driver License and evidence of insurability

https://www.alisal.org/Page/3426

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