Website Andy Boy
Summary/objective:
Under supervision of the Director of Payroll, perform payroll reception and backup duties to the Corporate Receptionist.
Essential functions: (to include supervisory responsibilities – if applicable)
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Payroll Reception Duties
Picks up all documents from the white Harvesting mailbox
Picks up timesheets from the black mailbox near parking
Picks up truck driver timesheets from the beige mailbox near Receiving
Immediately forwards voluntary quit and terminations statuses to Payroll
The balance of the status’ is immediately forwarded to Human Resources
Sorts and distributes timesheets to payroll personnel
Organizes truck driver tickets
Scans harvest timesheets (pink tickets) & contractor timesheets to Yuma
Scans Production timesheets & verifies signatures
Ensures contractor documents returned from the Southern District are matched with timesheets and receiving records, verifies approvals, and submits them to Accounts Payable.
Performs duties that require the operation of a motor vehicle as an essential function of the role. Employees in this position must possess and maintain a valid driver’s license, a clean driving record, and comply with all applicable driving laws and company policies.
Regular and consistent attendance is mandatory
Other Payroll Reception Duties
Responsible for all payroll-related telephone and front desk inquiries by answering and researching employee/management questions
Distributes outstanding checks at the counter
Calls and sends letters to employees who have checks in the outstanding check box
Logs checks returned from the fields and organizes and scans signature sheets
Responsible for assuring adequate inventory of Payroll forms in the Training room
Performs Reception duties at the Payroll office
Backup to Corporate Receptionist
In the absence of and during the Corporate Receptionist’s scheduled breaks, performs all duties as listed in the Corporate Receptionist job description.
Orders supplies, including office nameplates, stationary, PO books, etc.
Codes for accounting entry
Proficient with operation and maintenance of mailroom equipment
Assists with postage, copiers, and folders
All reception interaction must be pleasant and professional at all times
Any request for time off should be coordinated with the Corporate Receptionist to ensure that the Corporate Reception Area is always covered.
Manages package distribution of those delivered via USPS, Fed Ex, UPS
Sorts packages for distribution
Contacts (by phone or email) individuals to pick up packages promptly
Monitors kitchen inventory supplies, ordering as required and approved by your manager
Upon delivery, replenishes kitchen supplies taking the balance to long-term storage
Ensures kitchen cabinets remain organized as intended
Performs periodic purge of outdated food products within kitchen cabinets
Unloads dishwasher first thing Monday morning and as required
Delivers and retrieve supplies to and from long term storage
Assures designated storage area is organized at all times
Uses the Company vehicle for company business, including but not limited to:Picking up mail from the Company post office box
Checking for notices to pick up packages at the post office window
Delivering specific mailing as directed, certified, etc.
Delivering mail to post office at end of each day
Retrieving mail from the corporate office external mail box
Delivering deposits as directed to the appropriate bank(s)
Delivering and exchanging IT backup tapes within the bank safe deposit box
Performing other banking duties as directed by your manager.
Other tasks as requested by management
Additional functions:
N/A
Competencies:
Excellent customer service skills on the phone, in person and written
Excellent communication skills on the phone, in person and written
Professional in appearance and demeanor
Correct English usage, including spelling, grammar, punctuation and vocabulary
Exceptional organizational skills
Ability to identify and resolve problems in a timely manner; to gather and analyze information skillfully
Organized team player who works well with a variety of people with a minimum of supervision
Thrive in a fast-paced environment and handle pressure while managing multiple tasks
Work environment:
Indoor
Fulltime
Physical requirements:
See separate physical requirements document for this role.
Travel required:
N/A
Required education and experience:
Bi-lingual/bi-literate in English/Spanish
Knowledge of general business office practices
Operation of standard office equipment, including personal computers, photocopier, fax machines, scanner and appropriate software
Microsoft desktop products including strong knowledge and experience with Outlook, Excel and Word.
Switchboard/phone equipment
Preferred education and experience:
N/A
Additional eligibility requirements:
N/A
Affirmative Action/EEO statement:
We are an Equal Opportunity Employer – The Company assures equal employment opportunity with respect to recruiting, hiring, training, compensation, transfers, and promotions. All Company practices will be administered without regard to race, sex, pregnancy, childbirth, and medical conditions related to pregnancy and childbirth, age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of FMLA leave, disability, marital status, medical condition (cancer and genetic characteristics), genetic information, national origin, gender, gender identity, gender expression, sexual orientation, military or veteran status or any other characteristic protected by state, federal or local law, including the combination of two or more protected characteristics, in terms and conditions of employment. Information provided on this application will not be used for any discriminatory purpose.
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay range:
$20.00-23.00 per hour
